Cases FAQs

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Q. Who is allowed to submit a case?

A. U.S. and international residents and fellows may submit case reports for General and Adult ID; however only fellows may submit for Pediatric cases. All cases must comply with U.S. HIPAA Regulations. Medical students are not eligible to submit cases, please consider submiting your student case as an abstract.

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Q. Is there a word or character limit?

A. No.  On average, a case will range up to approximately 2,000 words but there is no limit.

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Q. Is there a limit on the number of cases I may submit?

A. No. You may submit multiple cases however, please do not submit the same case twice.

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May I submit a case that has been published?

 A. No.  Cases must not have been published or submitted for publication elsewhere.

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Q. If my case is accepted, may I submit it to be published in journals after the meeting?

A. No, your case may not be published elsewhere.  Adult/General ID case authors are cited on the ID Images website, and the publication may be included on the authors CV (place them in a category called “Internet and other non-print publications”.) Pediatric cases can be included on the authors CV as a presentation during IDWeek 2016.

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Q. Are there any sample cases I may view?

A. Yes.  Please visit www.idimages.org, create a login for free and view past Fellows’ Day cases that were submitted and accepted.

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Q. If my case is not selected for presentation at the General/Adult ID Fellows’ Day workshop, can it still be published on the www.idimages.org website?  Does that qualify me for a travel grant?

A. Yes, some General/Adult ID cases may still be considered for publication on the www.idimages.org website however, there is no travel award associated with this publication. Pediatric cases will not be considered for publication on the www.idimages.org website.  Pediatric cases will be published in the Journal of the Pediatric Infectious Diseases Society.

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Q. Does my case need to have images in it?

A. Yes, all submitted cases must include images.

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Q. Do I need to obtain a signed consent form for every patient image, even if there is no identifiable information?

A. Yes. If the case includes an image of a physical finding, a signed consent form from the patient or legal guardian must be obtained and kept on file.  The consent form should NOT be submitted but should be kept on file.  If the patient is deceased and there is no identified next of kin, contact info@idweek.org for special consideration.

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Q. Do I have to remove all patient-identifiable information from the case and images?

A. Yes.  There should be no confidential patient information revealed in accordance with HIPAA regulations.

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Q. Do I need a consent form for laboratory, radiographs or pathology images?

A. No, you do not need a consent forms for de-identified radiographic, laboratory or pathology images.  See the HIPAA Regulations section for a list of de-identified elements.

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Q. How will my attending/program director do the online attestation? Is there a particular web site?

A. General/Adult Cases

As you begin the submission process, you will be asked to provide your attending or program director’s name and email address.  An email will then be issued to that individual and he/she will be able to access the attestation form through an internet link provided in the email.  As soon as the attending/program director has completed the attestation form, you will receive an email alerting you that you may then continue to submit your case.

Pediatric Cases

Forms are provided on the Pediatric Submissions page.

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Q. If I do not have an image from my case, may I use an image available from another source (i.e. an unrelated case or an image found on the Internet)?

A. No, due to complex copyright rules, we will not accept cases that use images from other sources.

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Q. I am a fellow now but my fellowship ends in June.  Am I still eligible to submit a case for Fellows’ Day?

A. Yes.  As long as you are a fellow at the time of submission, you meet the fellowship criterion.

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Q. Do I have to list all contributors and their disclosures?

A. Yes.  All contributors must be acknowledged and given their permission for the case to be considered for presentation.  The case must also include the affiliations and disclosures of all the contributing authors.

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Q. Do co-authors/contributors need to sign the consent form?

A. Yes, all co-authors/contributors must give their consent by signing the consent form.  Electronic signatures are not accepted.  Submitting authors should send the form (via an email attachment or fax) to the co-author, ask them to sign it, and either scan and email it or fax it back to the submitting author.

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Q. Do co-authors/contributors need to complete disclosures forms?

A. Yes, disclosures for co-authors/contributors do need to be submitted.  The submitting author may enter the disclosures on behalf of the co-author/contributor or he/she may share the submission link and log-in information with the co-authors/contributors so they may log in and complete their own disclosures.

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